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How to Add a Donation Page to Your Non-Profit or Charity WordPress Site

WordPress is the ideal platform for charities and non-profit organisations.

It’s free and open source and you have access to a huge community of users and developers who can help you build and manage your site.

But one of the most important functions of a website for many nonprofits is to encourage people to donate money.

So in this post, I’ll show you just how to do that. We’ll go through five steps:

  • Creating a site and customizing it
  • Installing and configuring two plugins, including linking to Paypal.
  • Creating a form with donation options.
  • Creating a donation page and adding the form to it
  • Improving the page and form to encourage people to donate.

So let’s get started!

Create and Customize Your Site

If you’re an established non-profit organisation, you’ll probably have already followed this step. I’ve created a simple demo site to demonstrate the techniques from this post, so you can check that to see what I’ve done.

I’ll be using the twenty sixteen theme for my site, but you’ll probably have your own theme already installed. So you don’t need to use the same theme as me: this technique will work with any well-codd theme. But make sure your theme is responsive so people can donate on their mobile devices.

Here’s my site. It’s got a home page and a donation page, and I’ve set the homepage as a static page:

Site running twenty sixteen with a static home page

Install the Plugins

The next step is to install and activate the plugins you need to add your donation page. I’m using the Gravity Forms plugin. You’ll also need to install a plugin that links Gravity Forms up to Paypal – the Gravity Forms Paypal Add-on.

These are premium plugins and you will need a developer license for the Paypal add-on. However they include features that will encourage people to donate more and should pay for themselves over time. I tried to create a donation form using free plugins and just couldn’t get them to work well.

Go ahead and install and activate your plugins by downloading them from the Gravity Forms site and then uploading them to your site. You do this by going to Plugins > Add New and then clicking the Upload button. You’ll see a Forms item added to your admin menu:

A Forms item has been added to the admin menu

Setting up Gravity Forms

First you’ll need to set Gravity Forms up and add your license key. Go to Forms > Settings and you’ll see a field for your key. You were sent this when you registered for Gravity Forms. Add it to the field then click the Next button.

On the updates screen, click Next to have the plugin auto-update, then on the following screen, add the currency you’re using. Click Next again.

Linking Gravity Forms to Paypal

Before you can add Paypal to your form you’ll need to configure the settings to link Paypal and Gravity Forms.

Go to Gravity Forms > Settings and then select PayPal from the tabs on the left to see the settings screen:

Instructions for linking paypal to gravity forms

This screen gives you instructions you need to follow in Paypal to link the two:

  1. Go to your PayPal IPN Settings page using the link provided.
  2. If IPN is already enabled, you will see your current IPN settings along with a button to turn off IPN. Just check the confirmation box.
  3. If IPN is not enabled, click the ‘Choose IPN Settings’ button.
  4. Check the box to enable IPN and enter the Notification URL that’s provided on the screen in your Paypal settings (copy and paste it).

Doing this lets Paypal and Gravity Forms talk to each other. Your screen in Paypal should look something like this:


When you’ve done all that, check the button to confirm that you’ve linked Paypal and Gravity Forms.

Now you can create your page and your form.

Create the Donation Form

Now for the fun bit. You’ll need to create your form first and then add it to your donation page.

Creating the Form

In the admin screens, go to Forms > New Form.

In the popup box that appears, ad the title and (optionally) the description for your form:

Adding a form - enter the name and description in the popup

You’ll now be taken to the screen for adding form fields.

Go ahead and add any fields you need to capture data. Remember that the more you include, the less people will complete the form. So only add this fields you really need and make as few of them as possible mandatory.

I’m adding the following fields:

  • Name
  • Email address
  • Message of support

Only the email address is required, so the system can send confirmation of receipt. You’ll find the fields for the name and email address in the Advanced Fields box and the text field in the Standard Fields box.

To edit a form field (include changing its label and making it required), click on its name on the left hand side of the screen and use the editing metabox that appears.

Finally click Update Form to save it.

Here’s my form:


Add Payment to Your Form

Now let’s add some payment details to the form. I’m going to add a few options for the amount people might like to donate – it often encourages people to donate more than they might have otherwise. I’ll also add a field where people can add their own amount if they want.

From the Pricing Fields box on the right hand side, add the Product field type to your form.

Now you need to edit the product itself. First give it a new name (mine is Donation). Then in the Field Type dropdown list, select Radio Buttons.

This lets you define the values for your radio buttons, i.e. the suggested amounts. Add some amounts – don’t add too many or you might put people off. Your final option should be a zero amount with a label of Other (or something similar). If a user selects this they’ll be promoted to enter their own amount.

Check the Required box for this field. Here’s my settings:

Settings for the Amount field - three amounts have been added plus zero for 'other'

Now you need to add another field, which will be displayed if someone selects that ‘other’ option. Again from the Pricing Fields box, select Product.

Edit the new product, including a title and description that will help people understand what this form is for. In the Field Type dropdown, select User Defined Price.

Here’s my field so far:

User defined donation settings

Now click on the Advanced tab for that field. Check the Enable Conditional Logic checkbox. Edit the conditional logic statement to show this field if the previous field (Donation) is Other amount. This means that this field will only appear if someone hasn’t selected one of the predefined amounts in the previous field.

Here’s my selection:

Adding a form field with conditional logic

Now click the Update Form button to update your form.


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Create a Donation Page

Next, create a new page and call it Donation. Do this by going to Pages > Add New in the admin menu. Leave this page blank for now, but add it to your site’s main navigation menu by going to Appearance > Menus or using the Customizer.

Add the Form to Your Donation Page

Now it’s time to add the form to the donation page you created.

Go to the editing screen for that page by clicking Pages and then selecting it. In the page editing screen, click the Add Form button.

Select the form you’ve created and check the title and/or description checkboxes if you want to display those:

Select the form you want to insert

Then click the Insert Form button. This will add a shortcode to your page. Don’t edit that.

Finally click Update to update your page. Here’s my page:

The donation page with the form

And if I select the Other amount option in the radio buttons, it gives me the option to add my own amount:

A field for the donation amount is displayed if the users selects the 'other' option

Improving the Page and Form

Let’s finish off by making some final tweaks to the form and the page.

Improving the Page to Encourage Donations

Start by editing the page. Add anything you can that will encourage people to donate – text, images or video. Make sure it doesn’t push the donation form out of the way, though.

Editing Confirmations

Now let’s edit the message someone sees after completing the form. Go back to the form editing screen and click the Settings option at the top. This will open the Form Settings tab. Scroll down and edit the button text for the submit button – I’m changing mine to Donate.

Click Update Form Settings to save your changes, then click the the Conformations tab on the left. Select Default Confirmation.

Edit the message people will see after submitting the form. Instead of thanking them for contacting you, it’s better to thank them for their donation:

Editing the confirmation message

Click Save Confirmation to save your changes.

Adding an Email Notification

Finally, let’s add an email to be sent when someone makes a donation. Click the Notifications tab and click the Add New button.

You might want to add a message of thanks and some links to information about the charity’s work, plus links to your social media accounts.

Fill out the options as follows:

  1. Add a name to the Name field that makes sense.
  2. In the Send To field, select the Select a Field radio button, then select the Email field. This will make sure the notification goes to the email address the donor has provided.
  3. In the From Name field, type the name of your organization.
  4. In the From Email field, keep it as the default admin email or add a do not reply email address.
  5. Add some text to the Subject field.
  6. Add some thank you text, images and links to the Message field. You can add anything here you’d add to a WordPress post.

Finally click the Save Notification button to save your changes.

A Well Designed Donation Page will Get you More Donations

Adding a donation page to your website will give people an easy way to donate money when they’re visiting your site. Make sure you add plenty of links to it from elsewhere in your site, and maybe a nice big button on your home screen.

By designing your donation page to encourage people to donate set amounts, you’ll find that you receive more. And by adding extra text and media and sending people a thank you email, you’ll encourage sharing and repeat donations.

I hope your donation page makes you lots of money!

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